Updating transcripts

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Administrators can update student transcripts with updates from their toggles, standards, assessments, and more. Once a transcript is created, it can easily be saved as a .pdf for printing and sharing.

To define a transcript

To define a transcript is essentially to print a transcript report.

As of September 2011, staff should follow instructions under "Current Version" when labeled as so.

Current Version

1. Under your name, click Define Transcript.


Olddefine.png

DART Version 1.2

1. Point to Students, and under Transcripts, click Define.


Definetranscripts.png

Note that this is different than in the old DART, where Define Transcript was listed just under your name.


Olddefine.png


2. On the DART Transcripts page, from the Groups list, select an entire group. Or, from the Users list, select individual users.


Definetranscriptspage.png


3. Under Print Transcripts, in the Type of Transcript list, select the type of transcript you wish to print.


Typeoftranscript.png


4. In the Date Issued box, type today's date.


5. In the Start Testing Level and Final Testing Level lists, choose the range of testing levels you want to include in the transcript.


6. Click Print Reports. This may take a few moments to complete.


Printreports example.png

When it is finished, you will need to save the PDF to your computer.

Transcript screen.png

To edit a transcript

1. Point to Students and under Transcripts, click Edit.


Clickedit.png


2. From the first list, select a student.


Selectastudent.png


3. From the second list, select a subject.


Selectwhatedit.png


4. In the Year box, type the year.


5. In the Quarter list, select the quarter.


6. In the Level for box, type the level, then in the Subject box, type the subject.

Maineditstudentscreen.png

7. In the School list, ensure the correct school is listed for the selected. If not, select the correct school.


8. In the Score list, select from one of four options: E'merging (EMG); Developing (DEV); Proficient (PRO); or Advanced (ADV)'.


Scoreforstudents.png


9. In the GPA list, select the GPA.


Gpatranscriptedit.png


10. Verify that you have completed all of the necessary information, and then click Add Entry.


Addentry.png


To add information to a transcript

As a principal or administrator, you can add information to students’ transcripts including test scores, extra-curricular activity involvement, and more. In the old DART, you would find the search link under DART Info in the left navigation. Now, the search feature is part of the top navigation.


Current Version

1.Under DART Info, select Search.

CurrentDARTsearch.png

DART Version 1.2

1. Point to Students, and then click Search for Students.


Newsearchtranscript.png


2. On the DART System Search page, enter the appropriate information in the needed fields. There are several different criteria you can use for search, including Last Name, Age, Status, Testing Level, and more.


Dartsearchtranscript.png

3. Once you have entered your search criteria, click Search.


4. On the DART Search Results page, you will see a list of students. Click the name of the appropriate student to add their transcript information.


5. You will see the Choose Action list next to the student's name at the top of the page. From this list, select Additional Transcript Info.


Additionaltranscript.png


6. You will see three areas to add additional information: Testing, Additional, and Extracurricular. When you are finished adding the additional information, click Save. If you need to start over, click Reset.


Transcriptadd.png

To print a transcript

Before you print transcripts for students, you will need to create a group.

Current Version

1.Under DART Info, select Search.

CurrentDARTsearch.png

DART Version 1.2

1. Point to Students, and then click Search for Students.


Newsearchtranscript.png


2. On the DART System Search page, leave the search criteria at default, unless you want to generate graduation transcripts. If you intend to generate graduation transcripts, set the testing levels to 12 and 13.


Dartsearchtranscript.png

3. Click Search.


4. On the Search Results page, click Check All. Note that you may need to enter a larger value in the Display Results box.


Displayresults.png


5. From the list, select Group, and then click Go.


Seletgroupfromlist.png


6. In the Group Name box, type a new name for your group, and then click Rename Group.


Nameyourgroup.png


You will see your new group in the Groups menu under My Groups.


Transcriptgroupinmygroups.png


This is different than in the old DART, where you would see the group under My Groups in the left side of the DART screen.


Oldmygroups.png


7. Point to Students, and under Transcripts, click Define.


Definetranscripts.png

Note that this is different than in the old DART, where Define Transcript was listed just under your name.


Olddefine.png

8. In the left column labeled Groups, click your new group.


Groupsandusersfortranscript.png


9. In the right column labeled Users, select and delete the students for whom you do not need to print transcripts.


10. In the Type of Transcript list, select the type of transcript you need.


 Selecttranscripttype.png


11. In the Date Issued box, type the date. 


12. In the Starting and Final Testing Level lists, select the starting and final testing levels for the students.


13. Click Print Reports and save the .pdf file to your computer.


Daterangeprinttranscript.png

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